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h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public that the following meeting will be held: Meeting: Ad Hoc Cultivating Belonging Committee Location: Oregon Village Hall Date: Thursday, September 17, 2026 101 Alpine Parkway Date: 6:30 PM Oregon, Wisconsin 53575 Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 2 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of July 16 , 2026 and August 20, 2026 , Cultivating Belonging Committee meeting minutes if correct, and correction of mistakes, if any. 4) Business (items are for discussion and / or potential action). a) Select Chair, Vice Chair, and Secretary. b) Employee Benefit Survey Project - discuss the development of a presentation for the Personnel & Finance Committee for its September 29, 2026 meeting. The presentation will outline a proposed employee benefits survey intended to assess staff satisfaction with current benefits and gather feedback regarding the competitiveness of the Village's benefits package. The purpose of the survey is to provide the Village Board with meaningful data and employee perspectives that may assist in evaluating future recruitment and retention strategies. At this meeting, the Committee members will develop and discuss survey objectives, key areas of focus, and information that may be presented to the Personnel & Finance Committee for consideration. 5) Future agenda items. a) Personnel & Finance Committee meeting: September 29, 2026 – 5:00 p.m. b) Upcoming meeting: October 15, 2026 – 6:30 p.m. 6) Adjournment. Members: Sara Dyer,Tye Frank,Paige Knipfer (Village Board Representative), Desere Mayo, Vacant, Vacant (Student Member), and Vacant. h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public that the following meeting will be held: Meeting: Ad Hoc Cultivating Belonging Committee Location: Oregon Village Hall Date: Thursday, September 17, 2026 101 Alpine Parkway Date: 6:30 PM Oregon, Wisconsin 53575 Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 2 AGENDA 1) Call to Order. 2) Roll Call. 3) Approval of July 16, 2026 and August 20, 2026, Cultivating Belonging Committee meeting minutes if correct, and correction of mistakes, if any. 4) Business (items are for discussion and / or potential action). a) Select Chair, Vice Chair, and Secretary. b) Employee Benefit Survey Project - discuss the development of a presentation for the Personnel & Finance Committee for its September 29, 2026 meeting. The presentation will outline a proposed employee benefits survey intended to assess staff satisfaction with current benefits and gather feedback regarding the competitiveness of the Village's benefits package. The purpose of the survey is to provide the Village Board with meaningful data and employee perspectives that may assist in evaluating future recruitment and retention strategies. At this meeting, the Committee members will develop and discuss survey objectives, key areas of focus, and information that may be presented to the Personnel & Finance Committee for consideration. 5) Future agenda items. a) Personnel & Finance Committee meeting: September 29, 2026 – 5:00 p.m. b) Upcoming meeting: October 15, 2026 – 6:30 p.m. 6) Adjournment. Members: Sara Dyer,Tye Frank,Paige Knipfer (Village Board Representative), Desere Mayo, Vacant, Vacant (Student Member), and Vacant. h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public that the following meeting will be held: Meeting: Ad Hoc Cultivating Belonging Committee Location: Oregon Village Hall Date: Thursday, July 16, 2026 101 Alpine Parkway Date: 6:30 PM Oregon, Wisconsin 53575 Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 2 MEETING MINUTES 1) Call to Order. The meeting was called to order at 6:30 p.m. 2) Roll Call. Present: Sara Dyer, Tye Frank,Paige Knipfer (Village Board Representative). Absent: Desere Mayo and Alissa Rozner. Also present: Two members of the public (Beth and Joshua Coughlan). 3) Business (items are for discussion and / or potential action). a) Introductions and review of committee purpose and duties. b) Local government laws and procedures affecting the committee and its members. c) Select Chair, Vice Chair, and Secretary. This item was tabled until next meeting to hopefully have all members in attendance. d) Discussion on the history of the former Diversity, Equity, and Inclusion Committee and the transition to the Cultivating Belonging Committee. e) Discuss strategies and recruitment for filling committee vacancies (one student member and one regular member). Tye will be posting flyers at coffee shops and library of open seats and welcoming people to attend our next meeting. f) Discussion with Joshua Coughlan regarding Oregon Police Department’spolicies as it relates to immigration training. Paige will send attorney responses the last time Jane and Beth questioned the Oregon policy. Josh will email the information/material he had printed at the meeting in addition to research and comparing to other communities such as Stoughton, not Madison. Also gave guidance to find specific wording of policy and make specific changes to the policy wording. After this is complete, Paige suggested Beth/Jane meet with Chief. g) Discuss committee 2026 goals, events, and public educational opportunities and potentially assign specific tasks to members. 1. Accessibility Review: Review of Village parks and facilities through accessibility and disability perspectives to generate improvement suggestions. 2. Immigration Training concepts for the Oregon Police Department (OPD). 3. Events and public educational opportunities available that foster a sense of welcoming and belonging. 4. Evaluate the potential for displaying flags representing diverse backgrounds and cultures throughout the Village to foster a welcoming and belonging environment. 5. Inclusive recruitment and employment practices. 6. Facilitate consultative sessions with Department Heads to identify operational gaps and explore collaborative training opportunities that support a culture of belonging across all Village departments. 7. Partner with Finance and Personnel Committee to survey Village staff on benefit competitiveness and satisfaction, providing the Board with actionable data for future retention strategies. The committee will discuss this further at the next meeting. 4) Future agenda items. a) Upcoming meeting: August 20, 2026 – 6:30 p.m. The meeting was requested to begin at 6:45 p.m. 5) Adjournment. The meeting was adjourned at 7:45 p.m. Submitted by, Paige Knipfer h 101 Alpine Parkway Oregon, WI 53575 | Phone: (608) 835-3118 | Fax: (608) 835-6503 oregonwi.gov | Find us on Facebook! PUBLIC NOTICE Pursuant to Wis. Stat. § 19.84, notice is hereby given to the public that the following meeting will be held: Meeting: Ad Hoc Cultivating Belonging Committee Location: Oregon Village Hall Date: Thursday, August 20, 2026 101 Alpine Parkway Date: 6:45 PM Oregon, Wisconsin 53575 Note: Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 101 Alpine Parkway, Oregon, Wisconsin, at least twenty-four (24) hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. Page 1 of 2 MEETING MINUTES 1) Call to Order. The meeting was called to order at 6:30 p.m. 2) Roll Call. Present: Sara Dyer, Tye Frank,Paige Knipfer (Village Board Representative). Absent: Desere Mayo and Alissa Rozner. 3) Business (items are for discussion and / or potential action). a) Select Chair, Vice Chair, and Secretary. This was not decided. b) Discuss partnering with Finance and Personnel Committee to survey Village staff on benefit competitiveness and satisfaction, providing the Board with actionable data for future retention strategies. The Committee discussed partnering with Finance and Personnel Committee to survey village staff on benefits. We discussed survey methods and looked up other village questionnaires. Knipfer will email the Chair Kirchdoerfer, the Chair of the Finance and Personnel Committee. 4) Future agenda items. a) Upcoming meeting: September 17, 2026 – 6:30 p.m. Partnering with Park Board or Chamber on Americans with Disabilities Act (ADA) accessibility concerns downtown (Main Tap was the example). Police policy concerns discussed at previous meetings. 5) Adjournment. The meeting was adjourned at approximately 7:45 p.m. Submitted by, Paige Knipfer Members: Sara Dyer,Tye Frank,Paige Knipfer (Village Board Representative), Desere Mayo, Vacant, Vacant (Student Member), and Vacant. B R O W N & B R O W N | P A G E 1 Employee Benefits Survey Questions The below survey questions are pre-approved for use with customers. Answers to questions are examples and should be updated to address your customer 's specific benefit plan. Benefit Plan Questions 1. How would you rate the City of MInot benefits program, 1-5 (5 being the best) ? 2. Please provide any feedback on the program and your results that you are willing to share. 3. Please rank the following benefits offered by City of Minot in order of importance to you (1 being the most important and 11 being the least important) . Please use each number only once. a. Medical Plan b. Dental Plan c. Vision Plan d. Employee Assistance Plan (EAP) e. Disability (Long-Term) f. Life Insurance g. Vacation Leave Accrual h. Sick Leave Accrual i. Tuition Reimbursement 4. If you are enrolled in City of Minot medical plan, what class of coverage are you enrolled in? a. Single b. Parent and Child(ren) c. Family (Employee and Spouse) 5. Please indicate your overall level of satisfaction with City of Minot Medical Plan . a. Very Satisfied b. Satisfied c. Di ssatisfied d. I Do Not Participate 6. (If checked Dissatisfied from above) You checked that you are currently dissatisfied with the City of Minot Medical Plan. Please indicate why you are dissatisfied with this benefit by checking all that apply. a. Deductibles and Out-of-Pocket Expenses b. Cost of Office and Prescription Copays c. Your Cost Per Paycheck d. Customer Service/Claims Processing e. Access to In-Network Doctors and Clinics f. Plan Design 7. If you are not enrolled in the health plan today, where do you currently hold coverage? a. Spouse's H ealth P lan b. Parent's H ealth P lan c. Health Care Exchange d. Tricare B R O W N & B R O W N | P A G E 2 e. Medicare f. Medicaid g. Unsure/Prefer N ot to A nswer h. I am not currently enrolled in any health insurance plan . 8. Given the choice, based on rising health insurance costs, which of the following would you prefer? a. I would prefer to contribute more towards the cost of my medical insurance (increased payroll deductions) to retain my current level of coverage (same deductible, co-pays, etc.) . b. I would prefer to keep my payroll deductions approximately the same or reduced - even if that requires increasing co-pays, deductibles, etc. c. I would prefer to retain my current level of coverage, but I would not be willing to increase my payroll deductions; I would be willing to eliminate or reduce other benefits. 9. If City of Minot were to enhance or add to the benefits currently offered, which of the following would be of most interest to you? Please select your TOP FIVE choices ONLY. a. Monthly Fitness Reimbursement b. Add D ay A fter Thanksgiving as a H oliday Through E limination of P ersonal D ay. c. On-Site D ay C are S ervices d. Increase C ompany P aid L ife Insurance e. Increase Medical Flexible Spending M aximum f. Provide Employer Paid Short-Term Disability g. S tudent D ebt R epayment/ A ssistance P rogram h. Other – Please Provide Example 10. Please select up to three communication methods you would prefer to be used to engage with you regarding your benefits: a. City of Minot B enefit Website b. In-Person Presentations c. Online Presentations d. Email e. Text Message f. Phone Call g. From My Supervisor h. Mobile App 11. How do you feel about the amount of communication you received over the past year regarding City of Minot benefits? a. Not e nough c ommunication b. Just the right amount of communication c. Too much communication 12. How well of an understanding do you have of the City of Minot benefits package? This would include your health insurance, dental insurance, vision insurance, flexible spending, life insurance and disability insurance benefits etc . a. Poor b. Somewhat c. Moderate d. Good e. Strong B R O W N & B R O W N | P A G E 3 13. How well of an understanding do you have of the health insurance plan offered by City of Minot ? a. Poor b. Somewhat c. Moderate d. Good e. Strong 14. What areas of your benefits would you like to understand better? Please select your top areas of interest, up to five. a. Deductible b. Co-pay c. Coinsurance d. Out-of-Pocket Maximum e. Preventive Care f. Telehealth g. Prescription Coverage h. Flexible Spending Account (FSA) i. Dependent Care Flexible Spending Account j. Dental Plan k. Vision Plan l. Basic Life Insurance m. Voluntary Life Insurance n. Dependent Life Insurance o. Long-Term Disability Plan p. Wellness Program q. Employee Assistance Program (EAP) 15. Please select the option that best describes your feelings relative to your premium cost versus your out -of -pocket medical/pharmacy cost: a. I am willing to pay more in payroll contributions to keep lower out-of-pocket costs (i.e. , co -pays, deductible) when I access services . b. I think the current costs (premiums vs. deductible/co -pays) are just right . c. I would like to pay less in payroll contributions with moderately higher out-of- pocket costs (i.e., co -pays, deductible) when I access services . d. I would like to pay much less in payroll contributions with much higher out-of- pocket costs (i.e., co -pays, deductible ) when I access services . e. I do not participate in the health plan . 16. Please select the top three most important health plan design components for you and your family. a. Low Primary Care Visit C o -P ay b. Low Specialist Doctor Co -P ay c. Low Deductible d. Low Out-of-Pocket Maximum e. Low Prescription Drug Co -P ays f. Low Coinsurance 17. Health insurance plans can be designed to emphasize different features. Which plan features would align with your benefit s needs? Please put a "1 " in the blank by the item B R O W N & B R O W N | P A G E 4 you consider most important, a "2 " next to the second most important, a "3 " in the third most important, etc.: a. A plan that emphasizes prevention, wellness, healthy lifestyles, early detection of disease, screening and testing. b. A plan that costs more from my paycheck but protects m y family and me against the cost of routine medical procedures (such as doctor 's office visits for minor illnesses or injuries). c. A plan that has low employee contributions and protects m y family and me against very large, catastrophic medical expenses. d. A plan that rewards me (costs less) for leading a healthy lifestyle. e. A plan with a tax-advantaged account (HSA/FSA) that allows me to manage my health care dollars at my discretion. f. A plan that provides freedom of choice for physicians, hospitals and other health care providers. 18. Have you utilized any of the following Amwell Telehealth Services in the last 12 months? Check all that apply: a. Urgent Care (i.e., ear infection, pink eye, cold and flu, COVID -19 , etc.) b. Mental Health Services c. Nutrition Counseling d. Lactation Counseling e. I utilized telehealth services at a health care provider other than Amwell (example: Primary Care Provider) . f. I have not utilized telehealth services in the last 12 months but did prior to that. g. I have not utilized telehealth at all . 19. If you have not utilized telehealth in the last 12 months, why? Check all that apply: a. I was not aware it was available to me . b. I did not need the services . c. I prefer in-person services . d. Technology is difficult for me to use . e. I did utilize telehealth services in the last 12 months . 20. Are you satisfied with your access to primary care providers? a. Yes, I have no issues getting access to primary care services . b. No, I feel it takes too long to get access to primary care services . c. Indifferent d. I do not utilize primary care; I only use health care when I need it . 21. What area of well-being is of highest priority to you? a. Physical (i.e., healthy weight/BMI, blood pressure, glucose, exercise) b. Mental (i.e., stress management, anxiety, depression) c. Financial (i.e., household budgeting, saving for short -/long -term, retirement) d. All of equal importance 22. If City of Minot had an incentive to participate in a wellness activity or challenge, which of the following incentives would increase your likelihood of participating ? (Check all that apply). a. I would p articipate w ithout an incentive . b. Raffles for P rizes c. Lifestyle Benefits and/or Experiences (e.g., gym discounts and classes, credits to massage chains, DoorDash, Uber, Instacart, Netflix, etc.) B R O W N & B R O W N | P A G E 5 d. Gift C ards e. Flexible S cheduling f. Ability to Participate During Work Hours g. Giveaways and S wag Items h. Free Healthy Food or Snacks i. Recognition ( P eer -to -P eer or F rom M anager) j. Not Interested 23. Please provide comments/ideas on any other wellness initiatives or activities you would be interested in seeing or that you have enjoyed participating in at another place of employment. 24. Please add any other comments or suggestions about what you would like to see offered as part of benefits offerings . https://www.rippling.com/blog/employee-benefits-survey Wondering if your employees are actually benefiting from your benefits package? Employee benefits surveys are an excellent way for organizations to gather insights into employees’ needs and preferences. In addition to employee engagement and compensation surveys, benefits-specific surveys help businesses gather data to help shape their benefits programs and enhance employee satisfaction and retention. In this guide, we’ll explore what employee benefits surveys are, why they’re important, and some of the key questions you should include to maximize their eƯectiveness. What are employee benefits surveys? Employee benefits surveys are structured questionnaires designed to gather feedback from employees about their benefits. These surveys serve several purposes:  Collect employee feedback: Surveys allow employees to voice their opinions on existing benefits, helping organizations understand what’s working and what isn’t.  Gauge satisfaction: Businesses can identify areas that need improvement by assessing employee satisfaction.  Facilitate data-driven decisions: Survey results help HR teams make informed decisions on benefit oƯerings and policies. Why are employee benefits surveys important? Conducting employee benefit surveys is crucial for several reasons:  Understand employee preferences: Surveys oƯer insights into what employees value most regarding their benefits, allowing organizations to tailor oƯerings accordingly.  Identify gaps in benefits: Feedback from employees lets companies pinpoint gaps in their current benefits and adjust them as needed.  Enhance employee retention: Satisfied employees are more likely to stay with their company. By addressing benefits preferences, businesses can improve retention rates.  Align benefits with company goals: Benefits should serve both employees and the organization, and surveys help achieve this alignment. What should an employee benefits survey include? An eƯective employee benefits survey should cover several key components, including: Employee health benefits survey questions Health insurance can be a make-or-break benefit for many employees, so it’s important to make sure employees are satisfied. In a recent SHRM survey, employees ranked health benefits as the most important benefit employers have to oƯer. Retirement plans (401k, pension) survey questions In the same survey, retirement benefits ranked a close second behind health insurance, so it’s important to tailor these benefits to your employees’ needs and preferences. Paid time oƯ (PTO) survey questions Paid time oƯ is an essential element to a competitive benefits package. Find out how often your employees are using their PTO and how they feel taking time oƯ. Work-life balance benefits (remote work options, flexible hours) questions The first step in creating a comprehensive remote and hybrid work policy is to ask your employees what they value and how your existing policies can be improved. Survey questions about other perks Are there additional perks and benefits you could oƯer your employees? Find out what’s important to them—like commuter benefits, wellness perks, catered lunches, etc. Build any type of survey in minutes See Rippling 33 best employee benefits survey questions to ask When designing an employee benefits questionnaire or survey, it’s important to include a wide range of questions. Below, find 33 sample questions, divided into diƯerent categories that serve diƯerent purposes to help you gather a variety of datasets about employee sentiment and satisfaction regarding your benefits packages. Rating scale questions Rating scale questions allow employees to answer questions on a scale—generally, from 1- 10. These questions are a great way to gauge average answers among employees. You can adjust the wording as needed: not satisfied to very satisfied, very unlikely to very likely, etc. 1. On a scale of 1 to 5, how satisfied are you with the company's health insurance oƯerings? 2. How would you rate the company's retirement plan options on a scale of 1 to 5? 3. How satisfied are you with the amount of paid time oƯ (PTO) provided? 4. On a scale from 1 to 5, how well does the company support your work-life balance? 5. How satisfied are you with the additional workplace perks (e.g., gym membership, wellness programs) oƯered by the company? 6. How likely are you to recommend our benefits package to a friend or colleague? 7. How important are flexible work arrangements to you on a scale of 1 to 10? Open-ended questions Open-ended questions are a great way to gather actionable insights about your benefits package. You can also use open ended questions to ask followup questions that you may have from previous surveys. 8. What do you like most about the current employee benefits package? 9. What changes would you suggest to improve our health benefits? 10. How can the company better support your work-life balance needs? 11. Are there any additional perks or benefits you would like to see oƯered? 12. Do you have any other comments or suggestions regarding the employee benefits? 13. What do you value most about the current benefits package, and why? Understanding & communication questions Benefits packages are only useful if employees know how to use them. Use these questions to gauge how well your organization presents and facilitates its benefits oƯerings. 14. Do you feel you have a clear understanding of all the benefits available to you? (Yes/No) 15. How clearly do you understand the details of your health insurance plan? 16. How often do you use the company’s wellness programs or resources? 17. Is information about the retirement plans (e.g., 401k, pension) easily accessible and understandable? (Yes/No) 18. Do you fully understand the company's PTO policies and how to utilize them? (Yes/No) 19. How eƯective is the company's communication regarding updates or changes to the benefits package? 20. Do you feel that you have enough information to make informed decisions about your benefits? 21. How could the company improve in helping you navigate your benefits? Employee benefits usage questions Sometimes it’s the simplest questions that yield the most valuable insights. Get a baseline about which benefits your employees use by simply asking them about their enrollment and usage. 22. How frequently have you utilized your health benefits in the past year?  Never  Once or twice  Several times  Regularly 23. Are you currently enrolled in the company's retirement plan? (Yes/No) 24. Approximately how many PTO days have you used in the past year? 25. Have you utilized any work-life balance benefits (e.g., flexible hours, remote work)? If so, which ones? 26. Which of the following perks have you used in the past year? (Select all that apply)  Gym membership  Wellness programs  Employee discounts  Other (please specify) Employee benefits satisfaction survey questions Broad satisfaction questions can help you gain a general understanding of how employees feel about their benefits. Answers to these questions can be a great way to present findings to company leadership when advocating for improvements. 27. How satisfied are you with the coverage levels of your health insurance? 28. Do you feel that the retirement benefits align with your long-term financial goals? 29. Are you satisfied with how PTO is accrued and managed? 30. How satisfied are you with the flexibility of your work schedule? 31. How would you rate the company’s commitment to providing competitive employee benefits? 32. In your opinion, how can the company improve its overall benefits oƯerings? 33. Overall, how satisfied are you with the total benefits package oƯered by the company? Best practices for conducting employee benefits surveys To eƯectively conduct employee benefits surveys, consider the following best practices:  Ensure confidentiality: Use anonymous survey platforms to encourage honest feedback.  Choose the right frequency: Conduct surveys annually or bi-annually to capture timely insights and spot trends.  Communicate the purpose and results: Share your findings with employees and let them know how their feedback will inform changes. This fosters a culture of transparency and responsiveness. How to analyze employee benefits survey results Analyzing survey data eƯectively is important to surface valuable insights. Here’s a step-by- step guide: Step 1: Identify trends Examine satisfaction levels across diƯerent demographic groups to uncover patterns or disparities. Step 2: Use data visualization tools Employ charts and graphs to present key findings clearly and eƯectively, making it easier to share trends and significant data points. Step 3: Prioritize improvements based on feedback After engaging with your employees about their benefits package, it’s time to take action. Adjust benefits accordingly to maintain a competitive advantage and keep your employees happy. Simplify employee benefits surveys with Rippling For HR teams looking to turn employee responses into meaningful action, Rippling oƯers comprehensive tools that simplify gathering and analyzing employee feedback. Build your own survey from scratch, or use a template that you can customize with your own questions. You can send your survey to your whole organization or to a carefully curated group of team members based on their role, location, or other attributes. Once your survey results are in, uncover trends by blending survey data with employee data to build powerful reports.