Town Board Meeting — Minutes

1 MINUTES TOWN OF PLOVER BOARD MEETING MARCH 5, 2025 1. CALL TO ORDER: Chairman Garbe called the meeting of the Town of Plover Town Board to order at 6:00 PM with the Pledge of Allegiance. Also present were Supervisors Bentley, Firkus, Pingel, and Rossier; Clerk/Treasurer Weller; and Town of Plover resident Timothy Tuttle. 2. CORRESPONDENCE AND COMMUNICATIONS: Board members discussed attending the upcoming Wisconsin Towns Association district meeting in Stevens Point and the Wisconsin Towns Association Portage County Unit meeting hosted by the Town of Stockton. Supervisor Bentley shared that Prime Water Anglers used grant money from the Town of Plover Tourism Commission to purchase a life preserver distribution box and life rings to improve water safety around Lake Pacawa; the Heart of Wisconsin Pickleball Association used grant money from the Plover Area Convention and Visitors Bureau to help fund its Lake Pacawa pickleball court project and equipment building. Several other local organizations and businesses have also benefited from these tourism grants. Supervisor Bentley encouraged board members to promote the Plover Area Convention and Visitors Bureau as being a resource for organizations in need of funding. He recommended that a member of the Town of Plover Town Board serve on the Room Tax Commission or Plover Area Convention and Visitors Bureau Commission and expressed a desire for more regular updates about tourism activities. Supervisor Pingel indicated that the owner of Plover Cafe intends to start serving alcohol in the near future. Clerk/Treasurer Weller mentioned that she has reached out to Jonathan Baker of Doral Renewables LLC for the status of legal fee reimbursement to the Town of Plover per the executed joint development agreement. 3. PUBLIC COMMENTS: There were no public comments. 4. HIGHWAY SUPERINTENDENT REPORT AND AUTHORIZATION FOR PURCHASES: Superintendent of Highways William Honaker was excused. Supervisor Rossier reported that the installation of high bay lighting throughout the town garage has been completed. Supervisor Bentley suggested filling in a large hole on the shoulder of Harding Avenue near Kwik Trip to prevent the edge of the road from breaking off when semis turn around by the truck scale, and board members talked about the condition of the infrared patching on Harding Avenue near Kwik Trip. 5. PURCHASE OF CRACK FILLER: Board members discussed purchase options and reviewed quotes for crack filling material. Supervisor Rossier made the motion to authorize the purchase of up to five pallets of crack filler from A-1 Services Wisconsin Rapids LLC for $1,507.50 per pallet or $0.67 per pound undelivered. Supervisor Bentley seconded the motion, the question was called, and the motion carried unanimously. 2 6. OPTIONS FOR POPLAR DRIVE ROAD IMPROVEMENT: Fixing the dips on Poplar Drive with an AMZ machine would take approximately eight to twelve hours of work at a cost of $700.00 per hour. Board members agreed to delay action until opening bids for chip sealing and asphalt paving projects and comparing them to amounts budgeted for roadwork. 7. UPDATE ON PORTAGE SOLAR REQUEST FOR DRIVEWAY AND UTILITY PERMITS AND FIRE NUMBERS: Emergency responders have recommended assigning fire numbers to driveway gates, and Chairman Garbe is consulting with Portage County Planning and Zoning Department staff to select numbers; he is also collaborating with Portage Solar representatives to identify locations where they should install signage to control and direct traffic related to the construction of the solar project. Chairman Garbe intends to document Town of Plover road conditions prior to the start of construction. Supervisor Bentley encouraged board members to create a plan for using future utility aid payments related to the solar projects to develop the Town of Plover. Further research is needed to determine whether a control building inside the Portage Solar substation will require a building permit and how the former farmland will be assessed during the construction phase. 8. MINUTES OF TOWN BOARD MEETINGS AND ANY OTHER MINUTES TO BE PRESENTED: Supervisor Pingel made the motion to approve the minutes of the December 11, 2024, town board meeting as presented. Supervisor Rossier seconded the motion, the question was called, and the motion carried unanimously. 9. RECONCILED BANK STATEMENTS AND CASH SUMMARY: • RECONCILED BANK STATEMENTS OF JANUARY 31, 2025: Clerk/Treasurer Weller previously distributed copies of the January Portage County Bank statement and reconciliation to board members. The Portage County Bank NOW checking account reconciled at $10,678.62 on January 31, 2025. Supervisor Pingel made the motion to approve the Portage County Bank statement reconciliation as presented, Supervisor Bentley seconded, the question was called, and the motion carried unanimously. • CASH SUMMARY AS OF MARCH 5, 2025, AT 6:00 PM: COMMITTED FUNDS: $ 211,498.93 UNCOMMITTED FUNDS: GENERAL ACCOUNT $ 1,058,274.10 NOW CHECKING $ 28,404.07 TOTAL UNCOMMITTED FUNDS: $ 1,086,678.17 TOTAL CASH FOR TOWN OF PLOVER: $ 1,298,177.10 Supervisor Pingel made the motion to approve the cash summary as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. 10. BUDGET ADJUSTMENTS: There were no budget adjustments presented. 3 11. APPROVAL OF VOUCHERS FOR PAYMENT, SIGNING OF VOUCHER LIST, AND AUTHORIZATION OF TRANSFER OF FUNDS: Supervisor Pingel made the motion to approve the payment of $26,217.44 to cover Checks 27710 through 27739 and electronic funds transfers EFTSW0125, EFTETF0125, and WIRE022125. Supervisor Rossier seconded the motion, the question was called, and the motion carried unanimously. 12. FUTURE MEETING DATES AND AGENDA ITEMS: The next regular town board meeting is scheduled for March 26 at 6:00 PM, and the agenda will include road bid letting. The annual town meeting will be held April 15 at 6:00 PM. 13. ADJOURNMENT: Supervisor Bentley made the motion to adjourn the meeting at 7:11 PM, Supervisor Pingel seconded, the question was called, and the motion carried unanimously. Respectfully Submitted By: Patricia Weller, Clerk/Treasurer Approved: 04/15/25