Town Board Meeting — Minutes

1 SEPTEMBER 2023 MINUTES Note: These are the proposed Minutes that will be approved at the next meeting. Town of Sharon Board Meeting Tuesday, September 12, 2023 – 6:30 p.m. Sharon Town Hall Call to Order: Chairman Check called the meeting to order at 6:30 p.m. Roll Call: Chairman Check, Supervisor Gibbs, Supervisor Gagas, Clerk Treasurer Filtz. Notice of Meeting Postings: Notice of the meeting was posted in three places in the Town of Sharon (town hall window, kiosk between Sylvia’s and Polonia Café, kiosk in front of North Star Machine) and also on the town website and Facebook. Approval of Agenda: Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to approve the agenda. Ayes: All. Nays: None. Motion carried. Approval of Minutes of August 8, 2023, Board Meeting Minutes: Motion made by Supervisor Gibbs, seconded by Supervisor Gagas to approve the Minutes. Ayes: All. Nays: None. Motion carried. Approval of Bill Listing August 9, 2023, to September 12, 2023: Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to approve the Bill Listing. Ayes: All. Nays: None. Motion carried. Update on Rosholt School District: District Administrator, Dennis Kaczor, addressed the Town Board with the review of the school district budget. Plan Commission Report: Supervisor Gibbs did not have a report. He noted, however, that there are still two open positions on the Plan Commission. Also discussed was the Certified Survey Map already pre-approved by Portage County for the Harpstead property. The Board discussed concerns with how the driveways will be laid out. Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to approve the survey map lot split. Ayes: All. Nays: None. Motion carried. Lake Management Plan of Jacqueline Lake Association: Since there was no representative present, the Board tabled the agenda item. Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to table the agenda item. Ayes: All. Nays: None. Motion carried. Trick-or-Treat Hours: Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to approve trick-or-treat hours in the Town of Sharon for Sunday, October 29, 2023, from 2 p.m. to 4 p.m. Ayes: All. Nays: None. Motion carried. Operator License Renewal for Umland: Motion made by Supervisor Gibbs, seconded by Supervisor Gagas to approve the Operator License renewal for Johanna Umland. Ayes: All. Nays: None. Motion carried. 2 Employee Handbook: Chairman Check explained the Town’s Employee Handbook needed to be updated per the town’s insurance carrier. Motion made by Supervisor Gibbs, seconded by Supervisor Gagas to approve the Employee Handbook with the changes submitted. Ayes: All. Nays: None. Motion carried. Questions to be Answered for RFD Bylaws: The following answers were given by the Board regarding the following questions: 1) For the At-Large position, should there be term limits? Board Answer: No 2) Should that position be able to be filled by a person who currently serves on a municipal or fire fighter board? Board Answer: The position should not be affiliated. 3) Should decisions regarding amending, altering, or repealing the Agreement and Bylaws and having power to create new ones, be the decision of the majority vote of the full membership of the Commission (5 people) or the decision of just the 3 commission members from the municipalities? Board Answer: It should be a unanimous vote by all 5. Chairman’s Report: Chairman Check said the LRIP funding for culverts is coming up. Wilderness Drive through the swamp area should get new culverts. Bruce gave the EMS report. Lori gave the Polonia Park report. Next Meeting: Tuesday, October 10, 2023, at 6:30 p.m. Adjournment: Motion made by Supervisor Gagas, seconded by Supervisor Gibbs to adjourn. Ayes: All. Nays: None. Motion carried. Meeting adjourned at 7:46 p.m.